How Identity Proofing Enhances Security across Recruitment, Onboarding and Critical Employee Interactions

Employee onboarding is a critical stage in the employee lifecycle. However, many organizations still rely on outdated, manual methods for verifying and managing employee identities. Processes like manual document verification during recruitment or onboarding not only create inefficiencies but also expose organizations to significant risks, including identity fraud, overlooked security vulnerabilities and loss of employee privacy.

The risks are real. Just recently, KnowBe4 hired a software engineer using a stolen, AI-enhanced identity, only to discover—after their workstation loaded malware—that the individual was a fake IT worker from North Korea, highlighting critical vulnerabilities in traditional hiring processes.

Recruitment and onboarding processes are increasingly targeted by sophisticated fraud techniques, such as fake IDs or deepfake technologies, which exploit gaps in traditional verification methods. These incidents highlight the critical need for advanced identity verification solutions that ensure security from from the very first interaction.

Incode Workforce takes a comprehensive approach to preventing threats by validating real-world identities using advanced AI-driven technology. It combines multimodal passive liveness detection, device signals, and user behavior analysis to build a reliable and secure identity verification framework. This comprehensive approach ensures that the individual is who they claim to be at every stage—recruitment, onboarding, and beyond—effectively mitigating identity fraud and safeguarding organizations against sophisticated threats.

Now, we’ll dive into the key challenges organizations face with these vulnerabilities and the solutions to effectively address them.

1. Securing Recruitment with Identity Proofing

Biometric verification isn’t just for onboarding—it can also streamline and secure the recruitment process. Fraudulent identities often slip through traditional recruitment processes, leaving organizations exposed to significant consequences even before a candidate is hired.

During interviews or initial hiring stages, verifying a candidate’s identity through biometrics ensures that only legitimate applicants proceed, reducing the risk of identity fraud or impersonation.

Key solutions:

  • Pre-hiring identity validation: Using biometrics during recruitment ensures that candidates’ identities are verified early in the process, reducing the risk of fraudulent applications. (HBR)
  • Efficiency in candidate screening: Automating identity verification saves time for HR teams, enabling faster decision making and reducing administrative burdens. (Forbes)
  • Closing security gaps: Ensures the same verified individual continues through onboarding and MFA enrollment, eliminating opportunities for impersonation and deepfake injection attacks.

Integrating solutions like Incode Workforce into the recruitment process helps organizations establish a chain of trust by validating candidates’ real-world identities through a multi-layered approach, ensuring that only legitimate applicants progress and are eventually hired.

2. Enhancing Onboarding With an Established Verified Chain of Trust

Once hired, ensuring that the individual onboarding is the same as the verified candidate is critical. Traditional methods, such as manual checks, leave gaps for fraudulent activity and create inefficiencies.

The vulnerabilities don’t stop there. At this stage another critical gap emerges: ensuring the individual enrolling in MFA is the same person vetted during recruitment. This mismatch introduces a major security risk, as unauthorized individuals could gain access to sensitive systems.

Key solutions:

  • Secure MFA enrollment: Biometric verification ensures that MFA credentials are tied to the right individual, closing key security gaps.
  • Faster onboarding: Organizations reduce onboarding times by up to 50%, enabling employees to begin their roles securely and efficiently.
  • Reduced identity fraud risk: Advanced verification technologies prevent fraudulent attempts, ensuring the right person is onboarded every time.

Incode Workforce simplifies onboarding by building on the trusted identity base established during recruitment.The platform enables seamless biometric verification, ensuring that only the verified individual can enroll in MFA and gain access to company systems. Its AI-powered layers, including multimodal passive liveness, add an extra layer of protection by detecting spoofing attempts in real-time.

Conclusion

Modern identity threats demand a comprehensive solution that starts at recruitment and extends throughout the employee lifecycle.

By bridging the gap between recruitment and onboarding, Incode Workforce ensures that the individual vetted during hiring is the same person enrolling in MFA and accessing sensitive systems. This eliminates critical security vulnerabilities while maintaining trust and security at every touchpoint—recruitment, onboarding, and beyond.

Transform your recruitment, onboarding, and identity management processes with Incode Workforce. Discover how it ensures a secure, seamless experience for your recruitment and onboarding processes, while protecting your organization from evolving threats.